Automate Event Registrations and Attendee Communication
With WhatsApp
Msgie helps event organizers, exhibition managers, and conference planners handle registrations, send reminders, and keep attendees engaged - before, during, and after every event, all on WhatsApp.
Why Event Teams Struggle With Attendee Communication
Event success depends on seamless communication. Manual processes, scattered tools, and low-engagement channels make it harder than it should be.
Manual Registration Chaos
Staff spend hours following up on registrations, sending confirmations, and managing attendee lists manually - leaving room for errors and missed sign-ups.
Low Pre-Event Engagement
Attendees lose interest without timely reminders, schedule updates, and easy communication channels - leading to higher no-show rates and wasted capacity.
Fragmented Coordination
Event teams juggle emails, calls, and spreadsheets while managing last-minute changes under pressure - with no single view of what’s been communicated to whom.
One Platform to Streamline Event Registrations and Attendee Communication
Msgie connects to the official Meta WhatsApp Business Cloud API so your event team can handle registrations instantly, automate reminders and updates, and deliver a seamless attendee experience - all from one shared WhatsApp inbox.
- Registration confirmations sent automatically with unique reference numbers
- Automated reminders 24 hours and 2 hours before the event
- Broadcast speaker announcements and schedule updates to all attendees
- On-site QR codes for booth engagement and instant registrations
- Post-event feedback collection via WhatsApp Flows
- Full team inbox - every agent sees every attendee conversation
Everything Event Teams Need to Communicate on WhatsApp
From registration automation to post-event follow-up - Msgie handles the full attendee communication lifecycle on WhatsApp.
Broadcast Campaigns
Announce speakers, send bulk reminders, share last-minute venue updates, and promote upcoming events to your entire attendee list instantly.
Contact Management
Segment attendees, exhibitors, sponsors, and leads for targeted messaging - and maintain full conversation history for every contact.
Template Manager
Create official Meta-approved templates for registration confirmations, schedule updates, venue directions, and post-event follow-ups.
Bots & Chatbots
Answer event FAQs, collect registration details, and qualify attendee enquiries 24/7 - without any manual staff involvement.
WhatsApp Flows
Collect registrations, post-event feedback, exhibitor applications, and survey responses inside WhatsApp - no external links, no drop-offs.
Automated Bookings
Let attendees book demo slots, one-on-one meetings, or consultation sessions directly inside WhatsApp - no back-and-forth required.
Multi-Agent Messaging
Enable the whole event team to manage attendee queries collaboratively from one shared WhatsApp inbox - no missed messages.
Direct Chat Links & QR
Place on-site QR codes at booths, entrances, and event materials for instant WhatsApp engagement and registrations - no app download needed.
Integrations & API
Connect with ticketing platforms, CRM, and event management software to trigger WhatsApp messages automatically from your existing tools.
Google Sheets
Capture registration and enquiry data automatically in Google Sheets for easy tracking - ideal for teams without a full CRM.
Analytics & Reports
Measure registration rates, message response times, and campaign effectiveness to continuously improve every event you run.
How Event Teams Use Msgie Every Day
From the first registration to post-event follow-up - Msgie supports every stage of the attendee journey.
Event Registration Automation
Collect registrations, send instant confirmations with unique reference numbers, and update attendee records - all inside WhatsApp without any manual steps.
Speaker Announcement Broadcasts
Send confirmed speaker line-ups, session schedules, and keynote announcements to registered attendees via WhatsApp broadcast campaigns.
Automated Attendance Reminders
Automatically send attendance reminders 24 hours and 2 hours before the event - reducing no-shows and keeping attendees informed of any updates.
On-Site QR Booth Engagement
Display QR codes at exhibition booths for instant WhatsApp connections - capturing leads, sharing product info, and booking follow-up meetings on the spot.
Post-Event Feedback Collection
Send WhatsApp Flows surveys after the event to collect attendee feedback, net promoter scores, and improvement suggestions - with high response rates.
Sponsor & Exhibitor Communication
Keep sponsors and exhibitors informed with dedicated WhatsApp broadcasts for logistics, setup timelines, badge collection, and event-day updates.
The Results Event Teams See With WhatsApp Automation
Automated reminders sent 24 hours and 2 hours before events reduce no-shows and drive confirmed attendees to actually turn up - protecting your event capacity.
Attendees register instantly inside WhatsApp without external forms or email back-and-forth - increasing sign-up rates and reducing registration abandonment.
The multi-agent inbox lets your entire event team respond to attendee queries from one shared WhatsApp number - without any message getting lost or duplicated.
Why Leading Event Teams Choose WhatsApp Over Traditional Channels
Attendees already live in WhatsApp. Msgie makes it your event team’s most effective communication channel - before, during, and after every event.
Instant Reach
WhatsApp messages are opened within minutes of delivery, making it ideal for time-sensitive event updates, last-minute venue changes, and urgent attendee communication.
Higher Engagement
Conversational updates keep attendees informed and excited far more effectively than email - with open rates that email marketing simply cannot match.
Two-Way Communication
Attendees can ask questions and get instant answers from your team - improving their experience and reducing the volume of last-minute phone calls and emails.
Scales to Any Event Size
Whether it’s 50 or 50,000 attendees, broadcast campaigns reach everyone instantly - and the bot handles concurrent registrations without any extra staffing.
Frequently Asked Questions
Yes. Msgie can handle registrations for events of any size - from intimate workshops to conferences with tens of thousands of attendees. The bot processes incoming messages simultaneously, so every attendee gets an instant response regardless of volume. Broadcast campaigns let you reach your entire list in one send.
Yes. Msgie connects exclusively to the official Meta WhatsApp Business Cloud API. All outbound event communications use Meta-approved message templates, and opt-in consent is collected before any messaging begins. This ensures full compliance with WhatsApp Business Policy and applicable data protection regulations.
Yes. Msgie includes a multi-agent shared inbox where your entire events team can collaborate on attendee conversations from a single WhatsApp business number. Conversations can be assigned to specific team members, and full message history is visible to all authorised agents - so no attendee query goes unanswered.
Yes. Msgie provides a REST API and webhook support to integrate with ticketing systems, CRM, and event management software. You can trigger WhatsApp confirmations automatically when a ticket is purchased, a registration is submitted, or a session slot is booked. Google Sheets sync is also available for no-code data capture.
Yes. Msgie supports WhatsApp chat links and QR codes that can be printed on banners, badges, booth displays, and event materials. Scanning a QR code opens a WhatsApp conversation instantly - allowing on-site registration, lead capture, and attendee engagement without any app download or form filling.
Yes. All attendee data is transmitted over encrypted connections and stored securely. Msgie does not expose attendee phone numbers or conversation data to third parties. Access is controlled per user, and all API communication uses token-based authentication - keeping your event data safe at every stage.